Charter Bus Rentals Providence, Rhode Island

You can expect the cost of your Providence charter bus rental to fall between $1,600 and $3,800 per day. If you only need to use your bus for a few hours, you will likely be charged an hourly rate between $197 and $519 per hour. Keep in mind that these are just estimated numbers; your exact bus rental pricing will depend on several other factors like when you are traveling, your trip itinerary, and any special requests you may have.

Example #1: A nonprofit organization in Providence is hosting a weekend retreat at a conference center in Newport for 40 staff members. They need a charter bus to transport everyone from their downtown office to the venue and back. The organization received a quote for $2,400 for a two-day rental and plans to tip the driver 15%. Final cost including gratuity: $2,760.

Example #2: A wedding party in Providence is shuttling guests between hotels and a reception venue in Pawtucket. They booked a minibus with 28 seats for a six-hour event. Their quote was $1,200, and they added a 20% tip. Final cost including gratuity: $1,440.

Example #3: A university in Providence is sending its basketball team to an away game in Boston. They booked a 56-passenger coach for a one-day trip. The quote was $1,800, with a 10% tip added. Final cost including gratuity: $1,980.

Example #4: A corporate client is running a weeklong employee shuttle from Providence suburbs to downtown offices. They rented a 35-seat mid-size bus for five days at $1,000 per day. Total base cost: $5,000. With a 15% gratuity: $5,750.

Charter bus pricing in Providence depends on the time of year, length of trip, number of passengers, type of vehicle, and current demand. Local events like WaterFire, PVDFest, college move-in weekends, and New England Patriots games can increase rates due to higher demand and traffic congestion. Always book early to lock in the best rates.

Yes, we provide fully ADA-accessible and wheelchair-friendly buses in every size. Just let us know what you need when you call, and we’ll make sure your vehicle has lifts, ramps, securement areas, and accessible restrooms if required. We’ve handled thousands of accessible trips and will get it right.

Providence Coach Bus Service has experience serving every type of group you can think of: school field trips to the Roger Williams Park Zoo, campus shuttles for Brown University and RISD, wedding transportation to venues like Belle Mer and the Providence Public Library, corporate events at the Rhode Island Convention Center, athletic travel for local high schools and colleges, church outings, cruise transfers to the Port of Providence, and even bachelor/bachelorette parties and family reunions. If you have somewhere to be, we’ll get you there.

We offer every size bus available: 18-, 20-, and 25-passenger minibuses; 30-, 35-, 40-, 50-, and 56-passenger full-size coaches; plus sprinter vans and custom-configured vehicles for odd-sized groups. No matter how many people you’re moving, we have a vehicle that fits.

Our standard amenities include reclining seats, air conditioning, overhead storage, and a PA system. Upgraded models can be equipped with Wi-Fi, power outlets, USB ports, video monitors, DVD players, tray tables, footrests, rear lavatories, and galley kitchens. Minibuses have forward-facing seats and optional Bluetooth audio. Shuttle buses are built for comfort on longer trips.

You should book your charter bus at least four to six months before your trip, especially if you’re traveling during a busy season or around a major event. In Providence, demand spikes around college move-in and graduation weekends (Brown University, RISD, Providence College), big events like WaterFire, PVDFest, and the Providence Marathon, and spring break or holiday travel periods. Last-minute availability is never guaranteed, so lock in your reservation early to get the best selection and pricing.

Getting a quote is simple: just call our 24/7 reservations team at 401-530-6640 or use our online form to submit your trip details. We’ll need to know your pickup location, destination, travel dates, group size, and any special requests. Once we have that information, we’ll quickly generate a personalized quote with pricing and vehicle options. If you like what you see, you can book your bus right away with a deposit.

Your quote includes the base rental fee for the bus and driver, mileage, fuel, and standard amenities. It does NOT include tolls, driver accommodations on overnight trips, cleaning fees, or parking passes. For example, parking at Gillette Stadium for a Patriots game costs $150–$225 per bus, and you’ll be responsible for that charge. We’ll outline all additional expenses upfront so there are no surprises.

Once you’ve received your quote and selected your vehicle, you can book your bus by paying a deposit online or over the phone. The balance is due before your trip date. Our agents will walk you through the contract, payment schedule, and cancellation policy. You’ll receive a reservation confirmation with all the details.

Providence Coach Bus Service provides service to all of Rhode Island and beyond, including Providence County, Kent County, Washington County, Newport County, Bristol County, and nearby cities like Boston, Worcester, Hartford, New Haven, and New York City. We handle local, regional, and long-distance trips anywhere you need to go.